How To Start An Alumni Association

So you are interested in starting an Alumni Association? The purpose of the association is to promote loyalty and promote the general welfare of your organization. Alumni associations exist to support the goals of the parent institution and to strengthen relationships among alumni, the community, and the parent institution. What are the initial requirements to start an Alumni Association?Read: how to start an alumni association The two initial requirements to start or reactivate an alumni association are:

The enthusiasm and willingness of a few individuals to take the initiative of the organization and sustain it.
Reasonable interest of the alumni nucleus and friends of the institution to participate in the activities of the association.

Who Should Take the Alumni Association Leadership Role?In addition to being an alum/ae of the institution (or an employee), the alumni leader must also have the following characteristics:

Ready to work with the university
Willing to contribute time
Enthusiastic
Ability to Motivate and Engage Alumni

When needed, and if applicable, the Alumni Relations and Development office can help select leaders. (The leader can be a person or a committee – size can vary by organization.)Formal or informal Alumni Association?An association can be a formal organization with officers, a set of goals, a subscription, a newsletter and perhaps – although not necessarily – a constitution. There is no standard constitution for associations. Indeed, many activities are very productive without one. However, in some countries, there are legal requirements for registering a constitution, the form and content of the constitution is decided by the association itself. by the time. Whether the association has a formal structure or not, the key to success is the leaders’ ability to motivate others to join. Point of contact for alumni or prospective students who want to learn more about the institution and listen to someone’s personal experience.Proposed organizational structure for alumni associationsRead more: How to wrap the charging cord with a wireInformal: One person should be designated as the main contact point for the association and several people willing to help the association organization should be identified. The contact person will be in constant contact with the parent institution and will be responsible for providing details about events and other important news about the institution to alumni through the e-mail list or at meetings.Official: Download PDF Proposed Organizational Structure for Official Associations.Steps to Form an Alumni AssociationStep 1 – Form an interest group

Intimate meeting with alums to get names
Use an existing alumni organization
Get a geographical list of members from your headquarters office
Phone calls and personal meetings with friends
Directly ask them to participate in starting the association

Step 2 – 1st Communication

A letter should be sent (or a text message sent) to all alumni, introducing them to the leader, asking them to update their contact information and asking if there are any volunteers. Anyone interested in the committee?
Write letters to alumni who make up your interest group

Step 3 – Get OrganizedA meeting should be convened with interested alumni to agree on the goals of the association and form a committee. A sample work program might include:

Call to order
Introduce
Review of Alumni Association / Alumni Association common goals and concepts
Outline the functions of the Alumni / Alumni Association
- A. Contact information (newsletters, correspondence, directories, etc.)
- B. Activities
- C. Fundraising
- D. Scholarships and PhD students
- E. Coordinator / Alumni Programming Support
Identify short-term and long-term needs
Establish spending structure and expected fees
Attract areas of interest and possibilities
Nominate and elect officers of the Alumni / Alumni Association
Designate a committee to draft legislation or organization outline
Appoint other committees and delegate responsibilities (communication, accreditation, events, recruitment, etc.)
Set the date, time and place for the next meeting
Adjust

Step 4 – Prepare the rulesAsk a committee to prepare legislation for adoption at the next meeting. The passed statutes need to be sent to the fraternity/sorority headquarters for records of the alumni/alumni association.

Target
Membership
Officers; duties and powers of the officer
Regular committees; duties and functions of the committees
Meetings and programs; general time of meetings
Dues; member of the association, controlling the fund
Fellowships and Fellowships, Control and Operations
Communication – regular; content and timing of newsletters
Main work activities and projects; chapter support, social functions, sponsored traditional events