How To Select All Footnotes In Word

istock-610789342.jpgMost Word users understand quickly that pressing Ctrl + A selects the entire document, except for headers, footers, footnotes, and footnotes. Rory was hoping for a macro that would pick up and update the field codes in his comments. His plan is a bit of a genius and involves field codes, hyperlinks, and cross-referencing. It’s slick, but the field codes in the legend don’t update automatically. Field codes usually don’t. You have to select them and press F9 to force them to update. Manually selecting each field code is tedious – and fortunately, unnecessary, so Rory doesn’t need the macro. There are two ways to select footnotes and update fields without using VBA code. I’ll also provide a macro, in case that’s what Rory really needs. I’m using Word 2016 (desktop), but these methods should work in earlier versions. The browser version does not display footnotes. We will update the field code; If you don’t know how to enter a field code, read 10 things you need to know about using Word fields. You can follow that article without reading this article first. For your convenience, you can download the demonstration Word document and the VBA module. Read: how to select all comments in word

Method 1

Contents

Probably the easiest way is to use Ctrl + A. Earlier I said it doesn’t work with footnotes, but it will work if you know this simple trick. To see how, we’ll use the basics in Picture A. It contains two footnotes and each footnote contains a NUMPAGES field. (This field shows the total number of pages in the document.) When you enter each field code manually, it displays the correct page number. If you add the page, don’t update, as you can see in Picture A.Picture ADec2017qaa.jpgNeither the NUMPAGES field in footnotes updates when you add a new page. Now, update those field codes as follows:

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  • Click anywhere inside any comment in the document.
  • Press Ctrl + A to select all footnotes, but only footnotes (Figure BUT).
  • Press F9 to update any of the selected footnotes fields and click Yes to see the updated fields, as shown in SIZE. Word warns you that you can’t undo the action, but you can by pressing Ctrl+Z.
  • Figure BUTdec2017qab.jpgSelect all annotations with Ctrl + A.dec2017qac.jpgUpdate all fields in all comments. Read more: how to change ink in brother tn 420 printer Like I said, most users know about Ctrl + A, but they don’t realize how versatile it is.

    Method 2

    The second method has no advantages over the first, but for the sake of completeness, we should consider it. This time, we will use the Select command. The only caveat is that your footnotes must use the same format. In this case, it works because Word uses the Footnote Text style for footnotes. In fact, I increased the font size for the styles in the demo file so they’re easier to see in the shapes. To continue, use Select to update the fields in the legend, like this:

  • Click inside any comment in the document.
  • Click the Home tab.
  • From the Select drop-down menu in the Edit group, select Select all similarly formatted text (No data), as shown in Visualization.
  • Press F9 and then click Yes (once per footnote, a bit tedious).
  • Visualizationdec2017qad.jpgSelect all annotations using the Select option.

    Method 3

    Rory’s claim for a macro was not without merit. Both manual methods require you to remember to update the fields. The process is simple, but routine memorization is not. So a macro might be a good fit if you can figure out how to call it without you having to remember, such as saving, closing, or printing the file. Read more: how to use a pressure cooker on a macro glass hob in List A similar to the manual Ctrl + A procedure. If the Count method returns 0, there is no footnote and the macro does nothing. When Count returns a value other than zero, the If statement selects all comments. Then the Update method updates the fields. You can use the same process to select all final annotations; simply replace Footnotes collection with ‘Endnotes collectionListing ASub UpdateFootnotes()’ fields in all footnotes. Dim doc As Document Dim rng As Range Set doc = ActiveDocumentIf topqa.infot <> 0 Then ‘Select all footnotes. Set rng = topqa.infonotes (1) .Range topqa.infoeStory topqa.infoct ‘Update all fields. topqa.infote End If End Sub To enter a macro, press Alt + F11 to launch the Visual Basic Editor (VBE). In the appropriate Word project – select it using the Project Explorer to open the left side of the ThisDocument module and add the code there (Figure E). Note: Do not copy and paste from this website. Enter the code manually or enter it using the downloadable topqa.info file.dec2017qae.jpgAdd macros to ThisDocument in VBE. To run the macro, click the Developer tab. Then, click Macro in the Code group. In the resulting dialog, select UpdateFootnotes (Figure F), click Run, and then click Yes to continue. You can add a macro to the Quick Access Toolbar (QAT), add a group of macros to the Ribbon, or find some other internal process to enable it.dec2017qaf.jpgThis macro updates all fields in all comments.

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    Three ways better than one

    It doesn’t matter which method you use to update the fields in the legend. The important thing is that you have a choice! Rory is satisfied with the first method of using Ctrl + A to select only footnotes. It’s a neat little trick that most users don’t know about.

    Send me your questions about Office

    I answer readers’ questions when I can, but there are no guarantees. Do not send files unless requested; Initial help requests with attachments will be deleted unread. Can you post a screenshot of your data to help clarify your question. When contacting me, be as specific as possible. For example, “Please troubleshoot my workbook and fix it” might not get a response, but “Can you tell me why this formula doesn’t return the expected result? ” maybe. Please mention the app and version you are using. I do not receive a refund from TechRepublic for my time or expertise in helping readers, nor do I request payment from the readers I assist. You can contact me at [email protected]. Read more: how to get the audience interested in a character

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